A wedding website gives guests somewhere to find the latest details. A connected guest list helps you use their replies to plan meals and tables without copying the same answers between forms.
Start with the essentials, add confirmed details as you go and leave time to collect and back up photos afterwards. This checklist follows the guest journey from invitation to thank-you.
Six to twelve months before
Create the event page, confirm the guest-list structure and decide which information will be digital. Add the date, broad location and contact route even if travel details are not final. Early consistency prevents different versions of the wedding information circulating later.
- Reserve a clear event name and link
- Add guest groups with accurate party sizes
- Choose whether invitations will be shared or personalised
Three to six months before
Open RSVPs and collect the answers that affect planning: attendance, names and any menu selections you particularly need. Keep questions concise. Guests are more likely to complete a short mobile flow than a form that asks for information the venue or couple will never use.
- Tell guests when you need their reply
- Test the personal link for attending and declining guests
- Keep travel and accommodation details current
Four to eight weeks before
Review awaiting responses, confirm menu choices and start the seating plan from the latest guest data. Send targeted reminders rather than another message to everyone. This is also the right time to download and test the event QR code for printed reception materials.
- Contact only groups with missing answers
- Reconcile attending totals with the venue
- Print one QR proof before ordering signs
The final week
Freeze non-essential design changes and concentrate on accuracy. Check timings, addresses, transport notes and emergency contacts. Invite the wedding party to open the page and upload a test image so they can help other guests without needing instructions from the couple.
- Check links from the invitation message
- Save an offline copy of critical venue information
- Agree who will handle urgent guest questions
The day and morning after
Display photo-sharing details where guests pause, mention them once in a welcome or speech, and then let the system work quietly. The next morning, send a warm thank-you with the same link. Review uploads, approve the shared gallery and begin selecting favourites for albums.
- Avoid repeated announcements
- Keep original files rather than chat-app copies
- Make a second backup after downloading
Check your access dates early
Choose hosted access that covers your invitations, wedding and photo follow-up. GuestiGram’s Free plan lasts seven days from signup; paid plans provide six, twelve or twenty-four months from successful payment. Every plan includes the same features, with different guest and upload allowances.
